Careers

The Walter & Elise Haas Fund is a team of 10 professionals and six 4^th generation descendants of Walter and Elise working together, collaborating with partners whose work provides access and opportunity, to build a more equitable community. We invest in our Bay Area neighbors because doing so fosters a more just and vibrant society for current and future generations.

This year, we will make grants totaling $13M to support the arts, public education, economic security, racial and social justice, and COVID-19 relief. As part of our grantmaking practice, we convene resident stakeholders –youth, adults, funders, and service providers– through Learning Labs, an approach that centers community and democratizes grantmaking, directly informing and influencing our decisions.

Now Reviewing: Associate, Grants & Learning

Permanent Full Time | $75K – $83K Annual Salary

Thank you, applicants, for sharing your interest!

Position Summary

The Walter & Elise Haas Fund seeks an Associate with strong technical competency and shared values who will strengthen our ability to understand our work and help us implement our strategy to become an equitable, learning organization that approaches its mission and grantmaking through the lenses of justice, equity, diversity, and inclusion.

Creative, detail-oriented, and a strong team player, the Associate works with staff, grantees, other funders, partners, consultants, and the community. Working across the Fund, the Associate is a member of the grants management, learning, and communication teams, all working together to foster equitable practices, a continuous learning culture, actionable insight, and effective grantmaking.

The position is exempt, full time (40 hours per week), paid on a salary basis, and reports to the Executive Director.

Salary & Benefits

The salary range for this position is $75,000 – $83,000 per year, depending on skills and experience. We conduct an annual review of our salary ranges and make adjustments based on data from our peer organizations.

We offer a comprehensive employee benefits package that includes employer-paid medical, dental, and vision insurance for employees and dependents, long-term disability, long term care, and life insurance, flexible spending accounts for medical and child care expenses, a 403(b) plan (with a 15% employer contribution), commuting assistance, an employee assistance program, a generous professional development budget, and matching gifts. Paid time off includes sick leave, vacation, holidays, and other programs, such as paid time off for volunteer service.

The Ideal Candidate...

is passionate about work that inspires and adds value to a community, has a strong
commitment to the social sector, and feels kinship with the Fund’s values and our love of
The Bay
has a reputation for being informed, collaborative, imaginative, and humble
is curious, likes research, and wants to link research findings to action
loves data, wants to make meaning from it, and feels it holds a key to identifying trends,
bright spots, and opportunities for deeper inquiry
is able to communicate with kindness and respect to many kinds of people
is a creative multi-tasker, interested in both three-foot details and 30,000-foot
perspectives

Position Responsibilities

GRANTS MANAGEMENT & GRANTEE RELATIONS

Support grantseekers and grantees with requirements, processes, and online grant application and reporting
Create and transmit proposal invitations, grant agreements, and amendments, and review related grant data
Ensure proposals, grants, and reports are categorized consistently and correctly with program, demographic, geographic, and other information
Ensure proposals and grant records have complete information, ensuring integrity and consistency of data entry
Identify and flag proposal and grant compliance issues
Monitor the status of outstanding grant reports and inform grantees and staff of upcoming and missed deadlines
Monitor and record grant payments
Support staff planning for future grantmaking
Provide data support that tracks participation and outcomes of community-informed grantmaking

KNOWLEDGE MANAGEMENT

Maintain accurate electronic grant records using grants management software and cloud storage
Create grants data reports and visualizations that inform decision making
Analyze grants data and create periodic reports that summarize common themes for the purpose of shared team learning, strategy refinement, and effective grantee support
Serve as a resource to staff conducting research, program evaluation and portfolio reviews
Assist with documentation of grantee, grant, and program impact, including web searches, and social media tracking

LEARNING

Ensure learning is captured in ways conducive to decision-making by serving on learning teams
Refine grantmaking processes and document Fund policies and procedures by serving on the grants management team
Share the Fund’s learning with communities, grantees, and funders by serving on the communications team

COMMUNICATION

Assist with preparation of board dockets and reports, including word processing, spreadsheet preparation, proofreading, and editing
Prepare grants data for publishing on website as a searchable public resource
Make presentations to staff, including grantmaking and learning reports

Be an effective spokesperson for the Fund, able to deliver clear messages, listen intently, and engage with diverse audiences

INTERNAL COLLABORATION & COMMITMENT TO THE TEAM

Contribute to teams and share responsibility for advancing the Fund’s mission by
- exhibiting excellent listening and communication skills
- using balanced and reasoned approaches to problem-solving
- inspiring trust and confidence among us, and
- practicing flexibility and openness to differing points of view
Serve as a resource within the Fund, collaborating across teams and supporting the professional development and continuous learning of all

Contribute to the design and implementation of the annual performance review process

Work Setting

The Fund is co-located with two other nonprofit organizations on the third floor of an historic building in San Francisco, California, and is currently working remotely through Labor Day.

The Associate work area is in a common work area with a private work area available.
Work areas are wheelchair accessible.
All staff are responsible for cleaning up after themselves and their guests.
The office is dog-friendly and often has trained dogs accompanying staff members while at work.

Physical Demands

While performing the duties of this job, the Associate is regularly required to sit or stand to use a computer, keyboard, and pointing device. The Associate frequently is required to talk or hear and use a headset. The position requires a level of energy adequate to work from 9:00am to 5:00pm Monday through Friday.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Our success depends on our ability to build teams that include people with different experiences who can challenge each other’s assumptions with new perspectives.

We encourage people of color, from under-resourced communities, immigrants, LGBTQ+, and others with diverse perspectives and experiences to apply for open positions at the Fund.